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Uploading a document

Drop your Word document, and DEEPNOTIS reads its citations for you. Here's exactly what happens, step by step.

1. What you need

  • • A .docx file (Microsoft Word format).
  • • Up to 20 MB per upload.
  • • Citations placed as footnotes or endnotes — that's what DEEPNOTIS reads and reformats.

Older .doc files aren't supported. Save as .docx in Word first.

2. Drop your file

From the Upload page, drag your document into the drop zone, or click to pick it manually. The upload starts as soon as the file is selected — no extra confirmation step.

Once the file is on its way, you're redirected to the document workspace where the rest happens.

3. While DEEPNOTIS reads your document

On the document page, you see a brief loading state while every citation is being identified — typically 5 to 15 seconds, longer for very large theses.

You can leave the page and come back later: the work continues in the background, and the document remembers where it was.

Good to know

The citation list shows the order in which citations appear in your document. Each entry keeps its original number so the link with your source file is preserved when you export later.

4. What gets extracted

DEEPNOTIS picks up:

  • • Every footnote as a separate citation entry.
  • • Every endnote as a separate citation entry.

The original placement (footnotes or endnotes) is remembered — you'll see it as the Source hint in the export panel later.

Not supported

In-text citations written directly in the body of your document — like (Smith, 2020) or [12] — are not read as citations. DEEPNOTIS reformats only what lives in proper Word footnotes or endnotes. If your document uses in-text citations, move them into footnotes or endnotes in Word first.

5. What if extraction misses something?

Citations are detected when they live in proper Word footnotes or endnotes. If a reference is buried inside a regular paragraph, formatted unusually, or sitting inline as text, it won't appear in the list.

You can always add or refine citations manually inside the editor. Head to the labeling guide to see how.