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Exporting your document

Once your citations are labeled, download a polished version of your Word document — every citation rewritten in the style you want, in the placement you prefer, with an optional bibliography at the end.

Where to find the export

The Convert & download bar sits at the bottom of the document workspace. From there you set everything in one row before clicking Download .docx.

1. Pick a citation style

The Style dropdown lets you choose among 2 800+ academic styles: APA, OSCOLA, MLA, Chicago (Notes or Author-Date), Vancouver, IEEE, Nature, Cell, AMA, Turabian, ACS, ASA, PLOS, Springer, Annual Reviews, Taylor & Francis, and many specialized journal styles.

The default is the style you set in your account preferences — click and use the search box to switch.

2. Choose where citations should appear

The Placement dropdown decides how citations show up in the final document:

  • Footnotes. Each citation is placed at the bottom of the page where it's referenced.
  • Endnotes. Citations are collected at the end of the document, numbered.
  • In-text. Citations appear inline in the body, like (Smith, 2020) or [12] depending on the chosen style.

By default, the placement that matches your original document (footnotes or endnotes) is preselected — there's a (default) hint next to it. You can switch freely to any of the three output placements.

One-way conversion

DEEPNOTIS reads citations from footnotes or endnotes only. From there, you can export to footnotes, endnotes, orin-text. The reverse — turning in-text citations into footnotes or endnotes — is not supported. If your document is written with in-text citations, DEEPNOTIS won't pick them up.

3. Add a bibliography (optional)

Toggle Bibliographyon to append a clean reference list at the very end of the document. Each source appears once — even if you cited it many times in your document, it's automatically dedup'd.

Entries are sorted alphabetically by default, with a hanging indent that matches what most academic styles expect.

4. Download

Click Download .docx. While the file is being prepared, the button walks you through the steps:

  • • Rendering citations… — each citation is reformatted in the chosen style.
  • • Building DOCX… — your Word document is updated with the new versions.
  • • Finalizing… — only on very large documents, when the work needs a few extra seconds.

The file lands in your browser's downloads folder, named with both the document name and the citation style, e.g. my-thesis_apa.docx.

For very large source documents (> 10 MB), a small notice lets you know the export may take a moment.

Other export formats

The Other formats dropdown next to the Download button gives you raw bibliographic data, ready to use elsewhere:

  • BibTeX (.bib). The reference manager file used with LaTeX.
  • RIS (.ris). Universal format accepted by Zotero, Mendeley, EndNote and most reference managers.
  • CSL JSON (.json). Machine-readable format used by citation tools and by DEEPNOTIS internally.

These exports include every labeled citation as a separate entry — there's no placement step, since they're imported into another tool, not pasted back into a Word document.

Re-export anytime

Want a second version in a different style, or with the bibliography this time? Just change the options and click Download .docx again. Each export starts from your original source document, so you never accumulate changes from earlier downloads.