Documentation
Labeling citations
DEEPNOTIS understands a citation by knowing which part is the author, which is the title, the year, and so on. Labeling is how you teach it.
The workspace
The document page is split into three areas:
- Citation list (left). All references found in your document. Click one to load it in the editor.
- Editor (center). The selected citation, with colored highlights showing which fields are labeled. The live preview at the bottom rebuilds the citation in your favorite style as you work.
- Convert & download (bottom). Once you're happy, choose a style and placement, then download a polished version of your document.
Set the citation type first
At the top of the editor, click Set type… and pick what kind of source it is (Journal Article, Book, Book Chapter, Webpage, Thesis, Legal Case…). Choosing a type does two helpful things:
- • The label menu narrows down to the fields that actually matter for that type.
- • Field names adapt to the context — for example, Journal / Book / Website Name simply becomes Journal on a journal article, Book Title on a chapter, or Website Name on a webpage.
Label fields manually
Select text in the citationwith your mouse — a small floating menu appears next to your selection. Pick the field that matches what you highlighted (Author, Title, DOI…) and the text takes on that field's color.
Made a mistake? Click the colored tag in the editor to remove it. Or click the small × on the chip below the editor.
Edit the text itself? Click Edit in the top-right of the editor to type freely. Click Donewhen you're finished.
Keyboard shortcuts
Once you've highlighted some text, you can label it instantly with a single key — no need to open the menu.
See the full label reference for every available field.
Auto-label with one click
The green Quasar 1.3 button labels the current citation automatically — author, title, journal, year, pages, DOI… everything detected in seconds. Use it as a starting point, then refine the few fields it might have missed.
The Quasar 1.3 — All references button at the bottom of the citation list does the same thing on every citation in the document at once. A short progress message lets you know how many citations were processed and how many might benefit from a quick review.
Tip
After auto-labeling, the bottom panel of the editor shows the fields that were found and which ones are still empty (in dashed outline). That's your « what's still needed » checklist.
Label the same thing everywhere at once
When you label a piece of text (say, an author's name), DEEPNOTIS looks at every other citation in your document. If the exact same text appears elsewhere and isn't labeled yet, it gets the same label automatically. A small confirmation message tells you how many other citations were updated.
Live preview
The preview at the bottom of the editor rebuilds your citation in real time, in the style you choose. Click the green style badge to pick from 2 800+ styles (APA, OSCOLA, MLA, Chicago, Vancouver, IEEE, Nature, and many more).
The tabs Preview / BibTeX / RIS let you also see what the citation looks like in raw export formats. The Copy button copies the rendered citation (with formatting) to your clipboard — handy for pasting into another document.
Confidence score
Click the small Confidencecontrol in the editor header to mark how confident you are in the labels. The slider stays with the citation — useful when you want to come back later to the ones you're less sure about. The list on the left can also be filtered by status (complete / partial / unlabeled).
Personal notes
The text area under the editor is yours — jot down anything that helps you remember why you cited that source, what to double-check, or any context that won't end up in the published document.