Privacy Policy

1. Legal Entity

Deepnotis is operated by:

2. Information We Collect

When you create an account and use the Service, we collect:

• Personal Information: First and last name, email address, preferred footnote format (e.g., OSCOLA, Chicago).
• Account Data: Account credentials and usage activity.
• Document Data: Uploaded documents and converted outputs (stored securely for 30 days).
• Technical Data: IP address (used only to select the correct language), browser type, and device information via Umami analytics.

We do not use cookies or tracking pixels.

3. How We Use Your Information

We use your data to:

• Provide and improve the Service.
• Process your documents and footnote conversions.
• Analyze footnote data to enhance tool accuracy and performance.
• Communicate with you about support requests, service updates, or issues.

4. Sharing Your Information

We do not sell or share your personal data with third parties except:

• Service Providers: Stripe (payments), Supabase (database), OpenAI, Inc. (footnote conversion processing).
• Legal Requirements: If required by law or to enforce our Terms of Service.

5. Document Handling

• Uploaded documents and converted outputs are stored securely for 30 days, after which they are permanently deleted.
• Users retain full copyright and responsibility for their content. We do not verify or edit your documents, only process footnotes.
• Documents may be reviewed manually in rare cases to improve the Service, always confidentially.

6. Security

We implement reasonable technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure.

7. Your Rights

Depending on your jurisdiction (including GDPR for EU users), you may have the right to:

• Access, correct, or delete your personal data.
• Object to processing or request restrictions.
• Request a copy of your data in a portable format.

To exercise your rights, contact support@deepnotis.com.

8. Retention

We retain personal data only as long as necessary for the Service or to comply with legal obligations. Uploaded documents are deleted after 30 days.

9. Minors

You must be at least 18 years old or the age of majority in your jurisdiction to use Deepnotis. We do not knowingly collect data from minors.

10. Updates to Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via the Service or by email where appropriate.

11. Contact

For any questions or requests regarding your personal data: